5 Ways To Improve Marketing Operations Management

Updated on: December 15, 2021

Marketing operations focus on understanding customers, properly applying customer data, investing in the right technology, and measuring campaign performance and overall marketing effectiveness. It doesn’t only involve your marketing strategies—it also encompasses the behind-the-scenes work your marketing team does.

According to Finances Online, companies that have a solid foundation for their marketing strategies are 3.5 times more likely to succeed in their campaigns. If you want to make the most out of your marketing budget, you must ensure that your marketing department runs like a well-oiled machine.

Here are five ways you can use to improve your company’s marketing operations management:

  1. Invest In A Marketing Ops Software

Technology is crucial for marketing operations management, primarily because marketing roles often overlap with other departments like customer service or sales. Coordinating integrated campaigns, channels, and external partners involves processes that can be too complex or difficult to manage.

Tools such as marketing ops software can help automate and streamline these processes and maximize campaign performance. They’ll also empower your team members and free them from repetitive tasks. You can visit this page to learn more about how marketing ops software can help you continuously optimize your marketing processes and leverage data to improve your revenue.

  1. Identify Challenges, Gaps, And Weaknesses

Today, marketing teams face more challenges than ever before. They often find themselves hampered by cumbersome team structures, inefficient communication channels, disjointed processes, and data confusion. These challenges waste energy, time, and talent—ultimately, these may also prevent the company from delivering a high-quality brand experience to their customers.

Conducting a gap analysis may help prevent these challenges from turning into major problems. Essentially, a gap analysis is a tool that helps identify which factors cause the gap that separates the team’s current performance from their target or ideal situation. It also breaks down into concrete, well-defined steps that need to be done to bridge that gap.

strategy concept hand drawn on blackboard

  1. Revisit Workflows

Workflows are designed to map out your processes and illustrate the relationship between each step and input. Workflows are the heart of operations management—and creating them takes experience and expertise. Each step and aspect of the workflow should take into account the available technology and resources, your company’s decision-making structure, and any internal and external policies.

Here are some useful tips to keep in mind when you’re reassessing your workflows:

  • Make sure that all your goals are written down. These goals should also be SMART—specific, measurable, achievable, realistic, and timely.
  • Define the roles of every member of your team to avoid wasting precious resources and unnecessary overlapping. Everyone should have a clear and definite idea of what they’re accountable for.
  • If your marketing department has more than one team, consider whether operating under a centralized structure is more efficient than giving each team decision-making autonomy.
  • Make sure your team is working smart and not just hard. Emphasize the importance of time-saving resources and strategies. Remove any bottlenecks that can delay speedy approval or implementation.

After your audit, examine your findings and prioritize. Select a few areas or issues in which improvement will have a significant and lasting impact. Then, allocate your time and resources to address those problem areas.

  1. Establish Key Metrics

Data-driven operations allow you to measure your team’s efforts continuously. It lets you adjust and correct your course if something isn’t working or performing as expected. But before you can do that, you need to establish key metrics that will serve as your benchmarks in determining whether or not you’re reaching the goals and standards you’ve set.

Some examples of these metrics are gross and net profit margin, debt asset ratio, total revenue, and return on ad spend. You can also look into including employee performance metrics such as revenue per employee, error rates, or customer satisfaction levels.

  1. Observe An Innovative Mindset

Strategy, creativity, and innovation should be the driving force behind your marketing department. They’re crucial in quickly identifying your new market needs, seizing new opportunities, and meeting the company’s overarching goals and vision. Integrate them into your processes and encourage your employees to brainstorm new ideas, approaches, and programs. Remember, some of the most successful marketing campaigns today originated from marketers who have bravely dared to venture into the unknown.


Successful marketing campaigns always start with an efficient and results-oriented foundation. To improve your company’s marketing operations management, invest in the right tools and software, identify and address any potential gaps and weaknesses, reassess your workflows and processes, set key metrics, and be ready to try new things.

Teamwork Brainstorming Meeting and new startup project in workplace, Quality successful work concept, vintage effect.
Saurabh Mukhekar
Saurabh Mukhekar is a Professional Tech Blogger. World Traveler. He is also thinker, maker, life long learner, hybrid developer, edupreneur, mover & shaker. He's captain planet of BlogSaays and seemingly best described in rhyme. Follow Him On Facebook
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